Add to Calendar Generator
Enter at least an event title and start date to create the calendar event.
When you promote an event - a webinar, a workshop, a sale, an open day - the easiest way to get people to actually show up is to let them add it to their calendar in one tap. This tool turns your event details into a standard .ics file that works with Apple Calendar, Google Calendar, and Outlook, plus direct Add to Google and Add to Outlook links and a scannable QR code for phones. Put the link in an email or on a page, or print the QR code on a flyer. Everything runs in your browser.
How to use this tool
- 1Enter the event title and start date; add a start time, end time, location, and description.
- 2Download the .ics file to attach to an email or host on your site.
- 3Use the Add to Google Calendar and Add to Outlook buttons for direct links you can share.
- 4Print or display the QR code so people can scan to add the event on their phone.
- 5Test it yourself: open the .ics or scan the code and confirm the event details are correct.
Example
Title: Product Launch Webinar, start date and time set, location set to the join link. Add the .ics file and the Add to Google link to your invitation email so registrants can save it instantly and are far more likely to attend.
A market or open day adds the date, time, and venue, then prints the QR code on the flyer. Anyone who scans it gets the event added to their phone calendar with the location attached, ready to navigate to on the day.
Common use cases
- Adding a save-the-date link to a marketing or invitation email
- Printing a calendar QR code on event flyers and posters
- Letting registrants add a webinar or class to their calendar
- Sharing a meeting or appointment as an .ics attachment
- Promoting a sale, launch, or open day with a one-tap reminder
Common mistakes
- Leaving out the time zone context - times are saved as entered; tell attendees the time zone if your audience is global.
- Forgetting the location or link - add the join link or venue so it travels with the calendar entry.
- Not setting an end time - without one the event defaults to a short block; set an end for longer sessions.
- Sharing only the QR code by email - on a computer a link works better; use the QR code for print and the buttons for email.
Frequently asked questions
What is an .ics file?
An .ics file is the standard calendar event format. It works with Apple Calendar, Google Calendar, Outlook, and most other calendar apps. Opening it adds the event, with the title, time, location, and description you set.
How do people add the event?
They can open the .ics file, click the Add to Google or Add to Outlook link, or scan the QR code on a phone. Each route adds the same event with its details, so use whichever fits where you are sharing it.
Does the QR code work without an app?
On most modern phones the camera reads the QR code and offers to add the event directly. The code contains the full event, so no separate app or internet lookup is needed.
Will the time be correct for everyone?
The time is saved exactly as you enter it. For a local event that is fine. For a global audience, state the time zone in the description, since calendars interpret the time against the attendee's own zone.
Is my event data uploaded?
No. The .ics file and QR code are generated entirely in your browser. Nothing you enter is sent to a server, stored, or shared.
Can I edit the event after sharing it?
Change the details and download a new .ics or copy the new links. People who already added the old version will need the updated file, so finalise the details before sharing widely.
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