Asset Tag Generator
Asset tags identify and track your equipment. Enter a prefix (e.g. ASSET-, IT-, EQ-), set the starting number, and add descriptions for each item. The generator creates a numbered series of tags with a barcode or QR code, ready to print on label sheets.
How to use this tool
- 1Enter your organisation name, the tag prefix (e.g. ASSET-), and the starting number.
- 2Set the number of tags and the zero-padding (e.g. 001 for 3 digits).
- 3Optionally add a description, location, or department for each tag.
- 4Choose the tag format: barcode (Code 128) or QR code.
- 5Click 'Generate Tags' to preview the label sheet and 'Print / Download' to save or print.
Example
Organisation: TechCorp. Prefix: IT-LAP-. Start: 001. Count: 25. Zero padding: 3 digits (IT-LAP-001 to IT-LAP-025). Format: Code 128 barcode. Description field: user name. Printed on Avery 5160 label sheet, applied to each laptop lid.
Organisation: Greenfield Primary. Prefix: GF-. Start: 0100. Count: 50 tags (GF-0100 to GF-0149). Format: QR code linking to asset register entry. Printed on label sheet, applied to classroom equipment.
Common use cases
- IT departments tagging laptops, monitors, and peripherals for inventory tracking
- Schools and universities labelling classroom equipment with serial-numbered asset tags
- Offices tagging furniture and equipment for insurance records and audits
- Rental businesses tagging hire equipment for tracking and returns
- Warehouses creating asset tags for tools and equipment in tool cribs
Common mistakes
- Using a prefix that is too long - keep the prefix short so the full tag ID (prefix + number) fits readably on a small label.
- Not keeping a record of which tag corresponds to which asset - the tag is only useful if you maintain a register of tag ID to asset.
Frequently asked questions
What is an asset tag?
An asset tag is a label attached to a physical item that contains a unique identifier - usually a number, barcode, or QR code. It links the physical item to a record in an asset register or management system. Asset tags are used for tracking, auditing, and insurance documentation.
Should I use a barcode or QR code for asset tags?
Both work well for asset tracking. Barcodes (Code 128) are scanned with a standard 1D barcode scanner and most point-of-sale or warehouse scanners. QR codes can encode more information (a URL, notes, or a full asset ID string) and can be scanned with any smartphone camera. For IT and office equipment, QR codes are increasingly preferred because staff can scan with their phones without a dedicated scanner.
What information should an asset register contain?
Each row should include: asset tag ID, asset description, make/model, serial number, purchase date, purchase cost, location, responsible department, condition, and next service or inspection date. The asset tag ID links the physical label to this record. Keeping the register in a spreadsheet or asset management software alongside the tags makes audits fast and reliable.
How often should I audit my asset register?
At minimum annually, and more frequently for high-value or portable items (laptops, cameras, tools). A physical audit compares the tags present against the register to find missing, damaged, or unregistered items. Many organisations tie audits to insurance renewals or financial year-end to ensure accurate asset valuations.
What label material works best for asset tags?
For office and indoor equipment: standard matte or gloss paper labels (e.g. Avery 5160 or equivalent). For tools, outdoor equipment, or workshop use: polyester or polypropylene labels are more durable and waterproof. For equipment that must be tamper-evident: use destructible vinyl labels that break if removed. Print on a laser printer for maximum durability with any label material.
Is my data sent to a server?
No. Everything runs in your browser. Nothing is uploaded to any server.
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