Email Signature Generator
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Your Name
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Copy signature pastes the formatted result straight into Gmail, Outlook, or Apple Mail signature settings. Use Copy HTML for tools that ask for raw code.
A consistent email signature makes every message look professional and gives the reader your contact details and links without them asking. This generator builds a clean, table-based signature that renders reliably across Gmail, Outlook, and Apple Mail - the layout email clients are most likely to keep intact. Enter your details, choose a style and accent colour, then copy the formatted signature straight into your mail settings, or grab the raw HTML.
How to use this tool
- 1Enter your name, job title, company, and contact details in the form on the left.
- 2Add a photo or logo URL and social links if you want them - these are optional.
- 3Pick a style (Classic with a photo, or Compact text-only) and choose an accent colour.
- 4Check the live preview on the right, then click 'Copy signature'.
- 5Paste it into your email client's signature settings (Gmail, Outlook, or Apple Mail). Use 'Copy HTML' for tools that ask for raw code.
Example
Name: Jordan Lee, Title: Brand Designer, Company: Sunset Creative, email and website filled in, accent set to teal. The Compact style produces a tidy two-line signature with the name, role, and clickable contact links - ideal for client emails.
Add a photo URL and choose the Classic style. The signature shows a round 72px photo on the left, a coloured divider, then the name, title, company, and contact row on the right - the format most people expect from a polished business email.
Common use cases
- Freelancers and consultants adding a professional sign-off to client emails
- Small business owners giving every team member a consistent signature
- Job seekers making application emails look polished
- Founders linking to their website and social profiles in every message
- Anyone replacing a plain-text signature with a branded one
Common mistakes
- Using a giant logo image - keep photos small (under 100px) so they do not dominate the email.
- Linking a photo that is not publicly hosted - the image must be at a public URL or it will appear broken to recipients.
- Pasting raw HTML into the email body instead of the signature settings - use 'Copy signature' for the body, 'Copy HTML' for code fields.
- Adding too many lines - a signature with five or six elements reads as clutter; keep it to name, role, and two or three contacts.
Frequently asked questions
How do I add this signature to Gmail?
Click 'Copy signature', then in Gmail go to Settings, Signature, create or select a signature, and paste into the box. Gmail keeps the formatting because the signature uses a simple table layout with inline styles.
Will it work in Outlook and Apple Mail?
Yes. The signature is built as an HTML table with inline styles, which is the format Outlook and Apple Mail render most reliably. Paste it into the signature settings of either app the same way.
Why does my photo look broken in the signature?
Email clients can only show images hosted at a public URL. A file from your computer will not display. Upload the image somewhere public first, then paste its URL into the photo field.
Can I use my brand colour?
Yes. Use the accent colour picker to set the divider and link colour to your brand colour. The preview updates instantly so you can match your website or logo.
Is my information saved or uploaded?
No. The signature is built entirely in your browser. Nothing you enter is sent to a server, stored, or shared - the copy and download both happen locally.
What is the difference between 'Copy signature' and 'Copy HTML'?
'Copy signature' copies the formatted result so it pastes ready-to-use into an email signature box. 'Copy HTML' copies the raw code, for signature managers or website tools that ask you to paste HTML directly.
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