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Restaurant

Catering Quote Builder

Your catering business

Event details

Quote details

Quote line items

Terms and conditions

Catering quotes are different from standard quotes because they require event-specific details: guest count, event date, venue, service style, and a breakdown of food, staffing, and equipment. Fill in the event details, add your line items, and get a professional catering quote ready to send or present.

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How to use this tool

  1. 1Enter your catering business name and contact details.
  2. 2Enter the client name, event name, event date, venue, and guest count.
  3. 3Add line items for the quote: food packages, staffing hours, equipment hire, travel, and any other items. Enter a unit price and quantity for each.
  4. 4Set a validity date and add any terms - minimum guest guarantees, deposit requirements, cancellation policy.
  5. 5Click 'Download PDF' or 'Print' to generate the catering quote.

Example

Corporate lunch catering quote

Caterer: City Eats. Client: TechCorp Ltd. Event: Annual team lunch, 50 guests. Date: Friday 20 June. Items: Buffet lunch per head (50 x 28), Event chef hire (4 hrs x 75), Service staff (2 x 4 hrs x 25), Equipment hire (1 x 150), Setup and travel (1 x 120). Total: 2,170. Valid 14 days. Terms: 50% deposit to confirm, minimum 45 guests.

Common use cases

  • Catering businesses quoting for corporate events, weddings, and private parties
  • Restaurants offering outside catering services and needing a formal quote document
  • Food truck operators quoting for private events and buyouts
  • Personal chefs quoting for private dinner parties and meal prep services
  • Buffet and canape caterers providing itemised pricing to event planners

Common mistakes

  • Quoting per head without specifying what is included - make the menu explicit or reference a named package.
  • Not including staffing and travel costs - these are often the difference between a profitable and unprofitable event booking.
  • Not stating a minimum guest count - pricing is based on a minimum; if attendance drops, costs do not.

Frequently asked questions

What should a catering quote include?

A catering quote should include: event date and time, guest count, venue address, service style (buffet, canape, plated), detailed menu or package description, staffing, equipment, travel, total cost per head and total cost, deposit requirements, cancellation policy, and a validity date.

Are my details stored on a server?

No. Everything runs in your browser. Nothing is uploaded to any server.

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