Quote Generator
Your details
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Quote to
Quote details
Valid until: July 6, 2026
Line items
Tax and discount
Notes and terms
Fill in your business details, list your services or products with prices, and watch the quote build in real time. Set a validity date so the client knows how long the price is held. When it looks right, download it as a PDF or print it. Your business details save automatically so you never type them twice.
How to use this tool
- 1Fill in your business details - name, address, email, and phone. Click the logo placeholder to upload your logo. Your details save in the browser and reload automatically next time.
- 2Fill in the client name and address in the 'Quote to' section.
- 3Set the quote number, quote date, and validity period. The 'valid until' date calculates automatically - use 30 days as a starting point for most project quotes.
- 4Add your line items: describe each service or product, enter the quantity and unit price. The row total and overall total update as you type.
- 5Optionally enable tax (VAT, GST, or a custom label and rate) and a discount (percentage or fixed amount).
- 6Add any notes, payment terms, or scope exclusions in the notes field. Click 'Download PDF' to save the quote or 'Print' to open the print dialog.
Example
Business: Bright Digital Ltd. Client: Riverside Cafe. Line items: Discovery and wireframes (1 x 800), Website design and build (1 x 3,200), Content upload (3 x 150). Tax: 20% VAT. Total: 4,950 inc VAT. Valid 30 days. Notes include scope exclusions: copywriting and photography not included.
Business: Matt Turner Carpentry. Client: Mr and Mrs Patel. Line items: Supply and fit kitchen units (1 x 2,400), Worktop installation (4m x 180), Finishing and snagging (1 x 350). No tax (below threshold). Total: 3,470. Valid 14 days. Notes include payment terms: 50% deposit on acceptance, balance on completion.
Common use cases
- Freelancers sending a professional quote before a client signs off on a project
- Contractors pricing a job and needing a document the client can approve and return
- Small businesses quoting for products or services without paying for quoting software
- Consultants presenting a scoped engagement with clear line items and a validity window
- Tradespeople providing written estimates for insurance, planning, or client records
Common mistakes
- Not setting a validity date - leaving a quote open indefinitely exposes you to price changes in materials or your own costs, and gives clients no urgency to respond.
- Listing vague line items like 'website' or 'work' - specific descriptions prevent disputes about what is included and make the quote look more professional.
- Forgetting to note exclusions in the notes field - what is not included is just as important as what is, especially for fixed-price project quotes.
- Not including your business address and registration number - in many countries these are required on formal business documents.
- Sending quotes without a follow-up - most clients expect a follow-up call or email; the quote is the start of the conversation, not the end.
Frequently asked questions
What is the difference between a quote and an invoice?
A quote is a price offer sent before the work starts. It asks the client to approve the price. An invoice is sent after the work is complete (or at agreed milestones) and requests payment. A quote becomes binding when the client accepts it - at that point you should send an invoice when the work is done.
What is the difference between a quote and an estimate?
A quote is typically a fixed price - you commit to doing the work for the stated amount. An estimate is an approximation - the final price may differ based on actual time or materials. In practice, both terms are used interchangeably in many industries, but it is worth clarifying in the document which type you are providing.
Are my details stored on a server?
No. Everything runs entirely in your browser. Your business details are saved in your browser's local storage so they appear automatically next time, but nothing is uploaded to any server. Your quotes and client data stay on your device.
How do I download the quote as a PDF?
Click 'Download PDF'. The tool captures the live quote preview and saves it as a PDF named with your quote number. You can also click 'Print' and use your browser's built-in print-to-PDF option.
Can I add VAT or sales tax to a quote?
Yes. Enable the tax option, enter a label (VAT, GST, Tax, or anything else), and enter the rate as a percentage. The tax is calculated on the subtotal after any discount and shown as a separate line on the quote.
Does the quote number auto-increment?
Yes. Each time you download or print, the next quote number is pre-loaded for your next quote. You can also edit the number manually at any time.
Can I convert a quote to an invoice later?
Currently the tool generates quotes and invoices separately. Once a quote is accepted, open the Invoice Generator, enter the same line items, and use the quote number as a reference in the invoice notes. The Invoice Generator saves your business details separately.
Is a downloaded quote legally binding?
A quote becomes binding when the client formally accepts it - either by signing, replying in writing, or paying a deposit. A downloaded PDF provides a clear paper trail. For high-value work, consider attaching terms and conditions in the notes field or in a separate signed contract. This tool does not provide legal advice.
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